SnapCentral Booth's Terms and Conditions of hire from January 1st 2025 .
These terms and conditions supersede any previous terms and conditions and apply to all new or existing bookings from 01/01/2025.
On payment of deposit or balance on any of the services offered by SnapCentral Booth's it is deemed you have read, fully accept and agree to be bound by the following terms and conditions.
Terms of reference
You / The Customer
The person/ persons / individual / company representative, booking the hire of SnapCentral Booth products, its props and accessories
Us / We / The supplier
SnapCentral Booths, Peacehaven, East Sussex.
The following contract, it's terms and conditions constitutes an agreement between SnapCentral Booths and the Customer for the hire of Photobooth product, its props, accessories or package upgrades. This agreement supersedes any previous agreements whether written or oral, made between the parties.
Period of service / hire
The supplier agrees to provide for hire, a Photo Booth operational and available for use for a minimum of 80% of the agreed service / hire period. This is to permit any essential or necessary maintenance of the Photo Booth or accessories (including the changing of printer paper rolls etc)
Payment
The payment of a 25% non refundable deposit per hire period constitutes an agreement to hire a SnapCentral Booths product, and acceptance in full of the terms and agreements associated with the hire. Payment of a deposit confirms the booking.
The balance of the agreed hire charge is due 28 days before the event. In the event of non-payment, the hire becomes null and void with loss of deposit.
Full details of additional hire period costs are available on our website. If you wish to extend the hire period on the day of the hire in excess of the agreed service period, additional hire charges will be payable by the Customer as per the advertised prices. Payment of all additional hire charges must be made before any additional service period commences.
Methods of Payment
Deposit can be made by Bank Transfer or Cash. Balance to be paid by bank transfer no later than 4 weeks prior to the hire date unless alternative method is agreed with us.
Cancellations
All cancellations must be made in writing direct to SnapCentral Booths. Cancellations is excess of 28 days before the event will incur the loss of the 25% deposit. Cancellations between 28 and 15 days before your event, you will receive 50% of your balance as your refund. Cancellations within 14 days of your event will incur full payment as we are unlikely to be able to attract a replacement booking for the date.
Access, space & power requirements
For safety and comfort, a minimum floor area of 3m x 3m is required to accommodate the photobooth and props. The Customer will arrange for an appropriate space to be made available for the Photo Booth at the event venue, and will ensure mains electricity supply comprising of a single 13amp socket is located within the space designated for the Photo Booth.
Safe Operating
The Photobooth is not designed to accommodate more than a maximum of 5 persons safely for an enclosed booth. The operator has a right to refuse more than the permitted number of persons visiting the booth at any one time in the interest of safety to the public and the safety and security of the equipment. Any variation to this will be entirely at the discretion of the operator. Food and drink will strictly not be permitted within the Photobooth operating area. Persistent infringement of this rule or any abuse directed towards SnapCentral Booth's operators for enforcing this or any other rule designed to ensure safety of the equipment or guests will result in the booth being closed and the hire terminated without recourse for refund of fees. Any persons deemed under the influence of alcohol or exhibiting disruptive or abusive behaviour will not be permitted in the Photobooth area.
Idle Hours
Set up time and dismantling time is between 60 -90 minutes. This time is not counted as part of your hire period time. Sometimes customers request an earlier set up time or prevent us breaking down and removing the equipment directly after the hire period. Idle hours are the times between set up and the required start time / after the finish time of the booth hire. Idle hours are agreed at commencement of the hire and charged at £25 per hour. Sometimes we will agree with the venue to set up and breakdown outside of these times. If we decide to set up earlier than 60 mins prior to the event or break down and remove equipment at a later time due to our own operational or logistical reasons as agreed with the venue, the booker/customer will not be charged additional idle time outside the hire period agreed price.
Loss or damage to equipment
The Customer assumes complete responsibility for any loss of or damage to the SnapCentral Booth's equipment (other than fair wear and tear) caused by any misuse of the equipment by the customer, their employees or their guests.
The customer shall be responsible for any loss of or damage to the SnapCentral Booth's equipment caused by Theft, Fire, Flood or Accidental Damage.
Public Liability and PAT
SnapCentral Booth's are insured for Public Liability and will supply evidence of cover for current Public Liability Insurance and evidence of small appliance testing (PAT) to the customer and venue on request.
The Customer agrees to following:
a) The Customer will indemnify SnapCentral Booth's against any and all liability related to the Customer’s Event and use of the SnapCentral Booth's equipment.
b) The Customer will indemnify SnapCentral Booth's against any and all liability associated with the use of any images taken at the Customer’s event by SnapCentral Booth's or by its operatives
The Customer agrees to and understands the following: All persons using the Photo Booth at the Customer’s Event hereby give SnapCentral Booth's the right and permission to copyright and to reproduce or otherwise use any photographic portraits or pictures of any Photo Booth user who may be included in whole or in part, via any or all media now or hereafter known for illustration, art, promotion, advertising, trade, or for any other purpose. In addition the customer hereby releases, discharges and agrees to maintain SnapCentral Booth's free from any liability arising out of the capturing of images or any subsequent processing or publication thereof including, without limitation, any claims for libel or invasion of privacy. If any provision of these terms shall be unlawful, void, or for any reason unenforceable under contract law, then that provision, or portion thereof, shall be deemed separate from the rest of this contract and shall not affect the validity and enforceability of any remaining provisions, or portions thereof.
This is the entire agreement between the Provider and the Customer relating to the subject matter herein and shall not be modified except as agreed in writing by both parties.
In the unlikely event that it is not possible, other than for reasons beyond SnapCentral Booth's control, to provide an operational Photo Booth for at least 80% of the agreed service period, we will provide a pro-rata refund of the contracted hire price. If the reason for non-service provision is beyond SnapCentral Booth's control on the day of the hire and attributed to events entirely beyond SnapCentral Booth's control on the day of the hire, SnapCentral Booth's will not be liable to provide a refund of the hire. If the rental includes a photographic printer, and printed photographs cannot be provided on site at the time of the event for any reason including force majeure, mechanical breakdown or damage to printer or media, SnapCentral Booth's will provide printed copies as per the original package agreement at the earliest opportunity after the event.
In the very unlikely event that no service is received for whatever reason, SnapCentral Booth's’ maximum liability will be the return of all payments received from the Customer. This payment will be made no later than 28 days from the date of the event. SnapCentral Booth's are not responsible for any consequential damages or lost opportunities upon breach of this agreement.